By AI Personal Assistant · 14 September 2026 · 2 minute read
Before you begin
Write down fixed appointments first, then estimate the effort for three important tasks. Include preparation and travel where relevant. Ask the assistant to flag conflicts rather than silently moving commitments. Treat the result as a proposal. Check priorities yourself, leave space for interruptions and compare the plan with actual work at the end of the day.
Plan around the actual day
Suppose a solo business owner has a supplier call, two quotations and a delivery collection to handle. Block the fixed call and travel time first. Estimate the quotation work using similar past jobs, then leave a buffer for missing details. If the tasks do not fit, ask the assistant to show the conflict and suggest a choice. It should not solve the problem by pretending everything takes less time.
Compare planned and actual effort
For five working days, note when each planned task starts and finishes. Record interruptions separately from estimation errors. A recurring forty-minute supplier call should not remain a fifteen-minute calendar slot. Adjust tomorrow’s plan using what happened today. Look for tasks that depend on an answer from someone else; schedule the request for information before scheduling the work that needs it.
Keep priorities visible
Write the reason for the day’s first priority in one sentence. An urgent-looking email should not automatically replace a committed customer deadline. AI Task Planning is most useful when you supply the constraints and review the trade-offs. If the incoming workload is hard to understand, start with AI Email Assistants to organise requests before asking for a schedule.
Put the notes to work
Prepare a brief with the free planning tool →